Winterton Parish Council Minutes
Annual General Meeting 24 May 2007
| Present: | David Neve (Chairman) | Chris Barlow (Vice Chairman) |
| Anne Child | Richard Greensides | |
| Alan Hodds | Di Jones | |
| Brian Jewell | Pam Winter - Clerk |
1.5 Election of Chairman: Cllr Neve thanked the 10 residents for attending and handed over to the Clerk.
The Clerk asked for nominations for Chairman. It was proposed by Di Jones, seconded by Cllr Barlow unanimously agreed to re-elect David Neve as Chairman of Winterton on Sea Parish Council. The declaration of acceptance of office was signed by David Neve and will be retained by the Clerk.
Cllr Barlow was asked to stand again for Vice Chairman which she agreed to but stated that she does not want to be Chairman and that if anyone was interested in taking over the role of Vice Chairman to become Chairman they should let everyone know. It was then proposed by Cllr Jones, seconded by Cllr Greensides and unanimously agreed that Cllr Barlow will remain as Vice Chairman of Winterton on Sea Parish Council.
2.5 To consider apologies: Cllr Blayney.
3.5 Declarations of interest:
Cllr Barlow - Parish Plan Action Group. Cllrs Jones and Greensides Village Hall Committee. Cllrs Neve and Jones In Bloom. Cllr Greensides Allotments.
4.5 Public Discussion:
Anne Child has made a decision to resign from the Parish Council with effect from 24 May 2007. She thanked everyone for the opportunity to serve on the Council but her own commitments are imposing on the time spent on the Parish Council. It should be noted that she missed three meetings last year as she was recuperating from an operation. Anne was thanked for her help over the past year; she will be missed.
Basketball net costings have been obtained and a note will be put in the next newsletter asking for the local residents to help preparing the area. It is hoped that this work will be completed in the near future.
Bollards the bollards on the north side of Beach Road have been put in place to protect the soak away under the ground; which is hoped will prevent the road flooding.
Telegraph poles Planning permission has been passed to put the wires underground in Beach Road and take down the poles no date for the work has been received.
Beach car park agreement has been reached between the Coast Watch, Café, and car park owner that the car park will be opened and closed if the café is not open by Coast Watch.
Natural England want to send a letter to all residents that have their boundaries by the SSSI asking them not to damage the SSSI area and include Winterton on Sea Parish Council as a signatory. Copies of the draft letter were passed to all Councillors and following a short discussion it was agreed to include the Parish Council's name on the letter.
5.5 Report from County/Borough Councillors:
Cllr Weymouth passed round a map showing the drains and that NCC is not responsible for part of the drains on Low Road; it is the responsibility of the owner.
Cllr Weymouth will ask for the balance of the £5000 grant for the children's playground to be raised by GYBC and sent to the Parish Council.
6.5 Councillors Responsibilities and Committees:
These were agreed and details will be put in the notice board and in the newsletter.
7.5 To approve the Minutes of the last Annual General Meeting and the Parish Council Meeting held on 19 April 2007.
The minutes were approved as a true record and signed by the Chairman.
8.5 To report matters arising from the minutes, not already on the agenda; for information only.
The proposed mobile mast in the Church Tower by QS4 has been dropped due to public opinion against it. Details in the parish notice board and in the newsletter.
9.5 To consider Planning Applications received and to note Planning Decisions:
Planning Applications:
06/07/0388/M GPDO Part 24 app erection of 8.5m steel pole and 2 x 0.3m microwave dishes (to replace existing timber pole with 2 dishes) at Winterton Telephone Exchange, Somerton Road. The Parish Council were unhappy at the new height of the steel pole that will be erected of 8.5m.
Planning decisions :- None received.
10.5 To adopt the new Code of Conduct and updated Standing Orders:-
Code of Conduct - It was proposed by Cllr Barlow, seconded by Cllr Jones and unanimously agreed to adopt the new Code of Conduct.
Standing Orders it was proposed by Cllr Jewell, seconded by Cllr Harrison and unanimously agreed to adopt the revised Standing Orders.
11.5 To agree payments in accordance with the budget:-
Bartletts |
Emptying of septic tank on playing field |
£111.63 |
Mrs C Barlow |
Refreshments for Annual Parish Meeting on 3 May 07. |
£8.6p |
Staples |
Printing of newsletter and stationery |
£221.22 |
P A Carver |
Litter picking on beach winter season |
£166.50 |
P A Carver |
Petrol and oil for mower and new litter pickers |
£54.49 |
Mrs P C Winter |
Salary |
£498.66 |
Mr P Lynham |
Bus shelter cleaning |
£30 |
Mr K Brown |
Bus shelter cleaning |
£30 |
Powergen |
Playing Field |
£36.28 |
Village Hall Fund |
VAT claimed via Parish Council |
£114.88
|
VAT for financial year April 06/March 07 claimed back and received from HM Customs and Excise:
Parish Council - £481.94
Village Hall - £114.88
TOTAL - £596.82
12.5 To receive an update regarding Coastal Erosion : the group will be having a meeting in the very near future.
13.5 To receive an update on the Playing Field new showers purchased at cost price will be put in free of charge and new flooring in the changing rooms has been agreed with the contractors; the work should start in June.
14.5 To receive an update from the Parish Plan Action Group.
A letter has been sent to GYBC, Mr Stephenson, requesting booklets which would help residents to help themselves should an emergency arise; no reply received. Due to people moving out of the village contacts for the emergency plan have been lost; new contacts are required.
15.5 To receive an update from the Village Hall Committee. A window and the fencing was damaged recently which will be repaired.
16.5 To receive an update on Health matters waiting for a meeting to be arranged with the Coastal Practice.
17.5 To note correspondence received nothing of interest.
18.5 To approve purchase and work to install a basket ball net on the playing field . It was unanimously resolved that the parish council would pay for the net, concrete etc up to the sum of £1,000.
19.5 To approve reimbursement to Mr Lubbock for the ornamental ducks purchased that were eaten by the otter on Duffles Pond. It was proposed by Cllr Jewell, seconded by Cllr Jones and unanimously resolved that Mr Lubbock be paid £200.
20.5 To approve a request for No Ball Games signs on the green beside the Village Hall. Approved by all Councillors.
21.5 Items requiring attention/update:
Item 9 chain across entrance to grass on playing field. Waiting for a reply from the GYBC department to claim responsibility for this!
Item 11 Hand held speed guns training of enforcement officers is taking place at the moment.
Item 12 Filing Sorting of the filing will take place on Saturday morning 9 June.
22.5 To receive items for the next agenda:
- Cllr Harrison would the Clerk be able to print double sided paperwork to save paper.
- Cllr Jones life guards on the beach.
- Cllr Barlow a request for the Councillors to speak up when discussing items.