Winterton Parish Council Minutes
21 July 2005
| Present: | Keith Harrison (Vice Chairman) | Richard Greensides |
| Anne Child | Chris Barlow | |
| Doreen Cornish | Alan Hodds | |
| Richard Blayney | Pam Winter (Parish Clerk) |
Cllr Harrison, Acting Chairman, opened the meeting and thanked the residents for coming along. He welcomed Richard Blayney who was asked to sign a Declaration of Acceptance of Office as a Parish Councillor, this will be retained by the Parish Clerk.
1.7 Apologies received: David Neve, Diana Jones
2.7 Declarations of interest: Cllrs Barlow, Child, Jones and Harrison - Parish Plan Action Group. Cllrs Jones and Barlow - Winterton in Bloom. Cllrs Greensides and Jones – Village Hall Committee.
3.7 Public Discussion:-
Mr Longman of the Loke asked if something could be done to stop the dogs, owned by an elderly lady, fouling the grassed area beside the Village Hall. This resident has been approached and asked to clear it up but she gets very abusive. The Parish Council have also written to her and she has replied that she is not able to clear up the mess. It was suggested that the Environmental Rangers be contacted asking them to have a word with the lady and keep the Parish Council informed. Two witnesses are prepared to give statements.
Lantern Cottage – observatories. Mr Longman reported that compromises have been reached, subject to all the surrounding residents being agreeable. The resident of Lantern Cottage has agreed to erect a screen around the observatories and should be completed by September. The Parish Council will be kept informed by GYBC.
4.7 Reports from the Borough/County Councillors:-
The barrier on the corner of George Beck Road and The Craft is now in place. The new Martham Surgery will have a footpath joining it up to the road and a bus stop will be placed on either side of the road for residents to use. Discussion followed on whether patients will be moved from Hemsby and what will happen to the Hemsby surgery. There will not be a dental surgery at Martham. Concerns were raised regarding the disabled access to the dental surgery at Hemsby – passed to the Parish Plan Action Group.who have regular meetings with representatives from Hemsby.
5.7 Previous Minutes – agreed and signed by the Vice Chairman.
6.7 Report matters arising from the minutes not already on the agenda – for information only – no matters arising.
7.7 Planning Applications/Decisions:-
Planning Applications:
None received since the last meeting.
Planning Decisions:
Eight detached dwellings and garages at Downing Farm, Bulmer Lane – GYBC
Approved:
Loft Conversion with rear dormer; front porch with veranda; rear shower room at 5 May Cottages, Back Road – GYBC Approved.
Renewal of pp No. 06/00.0251/F for six holiday units with car ports on site of former swimming pool at Winterton Valley Estate Ltd – GYBC Approved.
Conservatory to rear of Rosebay, Back Path – GYBC Approved.
Cllr Barlow asked how the Parish Council ensures that conditions imposed on a planning application are adhered to; this is with reference to the eight detached dwellings at Downing Farm. Clerk will investigate this.
8.7 Extracts from GYBC Minutes – none relating to Winterton on Sea.
9.7 Agree payments in accordance with the budget:-
Staples |
Printing of Newsletter for May, paper etc |
£92.40 |
BT |
Telephone |
£78.40 |
Essex & Suffolk Water |
Playing Field |
£2.26
|
Mr G Reid |
Salary for June |
£151.50 |
Ms P C Winter |
Salary |
£484.33 |
Mr D Neve |
Lock and keys |
£27.00 |
Staples |
Printing of Newsletter for June |
£30.00 |
Mr G A Newton |
Accounts prepared and relevant annual returns completed for the tax year ended March 2005 – Parish Council and Village Hall |
£75.00 |
Collier Turf Care |
Grass seed etc for Playing Field |
£60.53 |
Mr D Neve |
Chairman's allowance – Quarterly |
£40.00 |
Accounts have been passed to the internal Auditor, Cllr Hodds, for checking.
10.7 Report from the Coastal Erosion Group – No representative attended.
11.7 Report from the Project Steering Group – Cllr Harrison attended a meeting and following the meeting he asked if the Parish Council would lend the Group the money to pay for a set of plans to incorporate the requests made by the Football Association so that a request for funding can be sent in – this would involve a separate room for the referees and the changing rooms be disabled and child friendly. Requests for funding cannot go ahead until the new plans are drawn up. This request was proposed by Cllr Hodds, seconded by Cllr Blayney and agreed by everyone present.
Cllr Harrison also asked if permission to purchase two lights to replace those stolen; the cost would be £96 plus VAT each. Everyone agreed to this and the amount will be taken from the money allocated to the Playing Field in the precept.
Hemsby football U12 asked the Parish Council's permission to share the football pitch with the Winterton team (Winterton had already agreed to share with them). Parish Council had no problems with this and Hemsby will be advised of the fees payable.
12.7 Report from the Parish Plan Action Group – Cllr Barlow gave a verbal report.
No actions had been taken requiring the Parish Council's consent.
The group were going to have a break and the next meeting will take place on the 5 October although work will still carry on. The Parish Council agreed to this.
Cllr Barlow asked if a note could be placed in the Newsletter asking for more people to become involved with this group.
Cllr Barlow reported on the Parish Plans for other villages; Martham's plan is up and running; Somerton's parish plan has been taken over by the Parish Council and Hemsby's plan has just been delivered.
13.7 Report from the Village Hall Committee – Cllr Greensides reminded everyone that a Book and Bric a Brac fund raising sale will be held in August – details will be placed in the local press, newsletter, web site etc.
14.7 Correspondence received:-
A letter received from the Archdeacon of Norfolk asking for a contact person to work with the Broads and Rivers Open Churches Project will be passed to Cllr Jones to see if she would be interested in being appointed.
A letter from Bob Atyeo regarding the work of the In Bloom team for the Anglia In Bloom judging which took place on Monday 18 July was read out by the Clerk. It had a lot of praise for everyone in the In Bloom Team and it is much appreciated by the Parish Council.
15.7 Items requiring attention/decisions/update log:-
Item 4 – Visit to the Norfolk Records Office – Cllrs Neve, Barlow, Jones, Greensides and the Clerk were shown round the Archive Centre and found it very interesting and informative. Records can be accessed by the public and they would be stored in a safe environment; at the moment they are kept in the Clerks office. A decision taken to keep the minutes in the village will also have to be reversed if it is agreed to keep them at the Records Office. An item for the next meeting.
Item 6 – English Nature . A meeting had recently taken place with English Nature and representatives from GYBC, RSPB, Coastal Erosion, Car Park, Winterton Valley Estate, Coast Watch and Parish Councillors, Parish Clerk and Borough Cllr Weymouth. The meeting discussed issues relating specifically to Winterton i.e. use of quad bikes on the dunes, the Little Terns, seals and horses not following the designated bridle ways. A further meeting to be held later in the year.
Item 8 – Flood Warning . Cllrs Barlow and Harrison attended a meeting with the CLIP Partnership where they had presentations regarding Emergency procedures – not only flooding but if a water main or main sewerage pipe burst etc. This raised the questions for Winterton - is there a village co-ordinator or a place for use as a rest centre where residents can congregate and is anyone trained for this? Cllr Barlow also reported that the police were prepared to be involved and a GYBC person has already been appointed to liaise with these procedures. Discussion took place and it was finally agreed that Cllr Barlow will ask the Parish Plan Action Group if they would be prepared to write emergency procedures.
Item 9 – Councillors Responsibilities – These were agreed following Cllr Blayney joining the Parish Council and the details will be placed in the Newsletter, on the web site and in the Notice Board.
Item 18 – Chairman's allowance. It was proposed by Cllr Hodds, Seconded by Cllr Barlow and agreed by everyone present that the Chairman should received £40 per quarter to help with telephone and other expenses.
16.7 Items for the next agenda:-
Cllr Hodds asked if the Parish Council Surgeries could be advertised more widely as only one person attended on his session.
17.7 Date of next meeting - Thursday 18 August 2005 at 7.30pm in the Church Room. Any planning applications received will be available for viewing from 7pm the same evening.