Winterton Parish Council Minutes
18 August 2005
| Present: | David Neve (Chairman) | Richard Greensides |
| Keith Harrison (Vice Chairman) | Chris Barlow | |
| Anne Child | Alan Hodds | |
| Diana Jones | Pam Winter (Parish Clerk) | |
| Richard Blayney |
1.8. Apologies:- Doreen Cornish
2.8 Declarations of interest: Cllrs Barlow, Child, Jones and Harrison - Parish Plan Action Group. Cllrs Jones and Barlow - Winterton in Bloom. Cllrs Greensides and Jones Village Hall Committee.
3.8 Public discussion:-
Mr Longman asked if anything had been done regarding his request, at last meeting, for the Parish Council to deal with the problem of the elderly lady whose dogs foul over the grassed area by the Village Hall Cllr Neve stated that this has been reported to the Environmental Ranger and the Parish Council will be kept informed of the position.
4.8 Reports from the Borough/County Councillors:-
Borough Councillor Weymouth reported that the smell emanating from Donaldson's has been reported.
Cllr Weymouth is waiting to receive the schedule for road sweeping and footpaths and will keep the Parish Council informed of any developments.
Cllr Child asked Cllr Weymouth about the overgrown path between the steps and Bush Road Cllr Weymouth will report this but the Right of Access Act states that hedges should not be cut back until after 31 August because of nesting birds.
5.8 Previous Minutes agreed and signed by the Vice Chairman.
6.8 Report matters arising from the minutes not already on the agenda no matters arising.
7.8 Planning Applications/Decisions:-
Planning Applications:-
Revised drawings in respect of the development at Downing Farm, Bulmer Lane . Comments required from Parish Council by 17 August 2005 not possible to take into account comments received after this date. Parish Council replied on behalf of residents - PARISH COUNCIL NO OBJECTIONS
Conservatory at 35 Long Beach Estate PARISH COUNCIL NO OBJECTIONS
Three detached houses plus four semi-detached properties at Hales House, King Street PARISH COUNCIL HAD FOLLOWING OBJECTIONS the site would be over developed with 14 cars at least using the site. The access road will have over 12 houses using it. GYBC NOTIFIED
Planning decisions:
Demolition of workshop and erection of five detached dwellings each with private garage at Low Road (yard) Winterton. GYBC Approved with conditions.
Removal of condition to allow use of premises by persons other than Mrs C A Martin at Mill Farm, Hemsby Road . GYBC Approved with conditions.
Demolish brick outbuilding and timber conservatory and replace with brick base white UPVC lean to conservatory at Northcliffe, Old Chapel Road . GYBC Approved with conditions.
8.8 Extract from GYBC Minutes none relating to Winterton on Sea.
9.8 Agree payments in accordance with the budget:-
Ms P Winter |
Salary |
£484.33 |
Mr Reid |
Salary for July |
£156.55 |
Mr Reid |
Cleaning materials |
£15.00 |
GYBC |
Election expenses for 2004 |
£67.09 |
Staples |
Printing of Newsletter |
£47.50 |
Audit Commission |
Audit Fee Year end 2002 accounts |
£141.00 |
Audit Commission |
Audit Fee Year end 2003 accounts |
£141.00 |
Broadland Nurseries |
In Bloom Fisherman's wall |
£208.98 |
Halls |
In Bloom Fisherman's wall |
£163.44 |
Halls |
In Bloom Fisherman's wall |
£78.84 |
Kirklands Ltd |
Ring and line for Duffles Pond |
£88.13 |
Mrs J Neve |
Plants for Fisherman's wall |
£178.21 |
Sign Connections |
Signs for Duffles Pond |
£56.13 |
Village Hall |
Hire of hall by In Bloom team April Aug 05 |
£88.00 |
Village Hall |
Hire of hall by Parish Council for mtgs/surgeries |
£74.00 |
Village Hall |
Pre-liaison meeting 8/9/05 |
£8.00 |
Accounts for years 2001/02, 2002/03, 2003/04 have all been approved by the Audit Commission Notice of Conclusion and Right to Inspect has been placed in the notice board.
Accounts for year 2004/05 have been agreed by the independent audit, the Parish Council internal auditor and all Parish Councillors present. They will be sent to the Audit Commission for their approval.
VAT claimed for tax year 2004/05 - £820.57 has now been paid into the Parish Council current account.
10.8 Report from the Coastal Erosion Group no report received but it was reported that south of the cliffs 7ft has fallen down and that a 4x4 and quad bikes were stranded and proceed to dig their way out up through the dunes. PC Rice is looking into the problem of bikes on the beach it was noted that PC Clifford deals with the cliff top and beach.
11.8 Report from the Project Steering Group
Cllr Harrison reported that two doors have been replaced using the old locks.
Cllr Neve reported that Mr Hambrook has taken the old plans and the new details required by the Football Association to an Architect for a quotation for the revised plans to be drawn up Cllr Neve will keep the Parish Council updated.
12.8 Report from the Parish Plan Action Group
Cllr Barlow gave a verbal report the medical centre questionnaires that have been placed in the various boxes will be collected on the 26 th August and taken to the Hemsby Medical Centre.
At the last meeting the Action Group were asked to prepare some emergency procedures and although it was not part of their remit they agreed to complete this as it was necessary work. It was stated that their prime accountability was to the Parish Plan and that no further requests will be taken on that would be extra to the Parish Plan. Emergency Procedure notes were circulated to the Parish Councillors and at the next meeting of the Action Plan Group various suggestions will be discussed which in turn will be considered by the Parish Council.
13.8 Report from the Village Hall a request was received from Winterton In Bloom to have a tap fitted to the outside of the hall, with a stop cock inside the hall to stop misuse. This will be discussed by the Village Hall Committee at their next meeting.
14.8 Report from Winterton In Bloom Mr Atyeo reported that the Village was judged for Anglia In Bloom and Britain In Bloom and that the judges were very impressed with our lovely village. The award ceremonies are taking place on the 22 nd and 28 th September when the results will be known. Cllr Neve asked that it be recorded in the minutes what an excellent job had been done by Mr Atyeo, Mrs Neve, the In Bloom team and the residents to get the village looking so good.
Mr Atyeo asked if the Parish Council would consider taking over the cutting of the grass on the village green this would not include the playing field or the children's playground. This will be discussed on a future agenda.
15.8 Correspondence received:-
Following a request by letter it was agreed by the Parish Council that a member of the Forum from the Office of Patient and Public Involvement may attend a Parish Council meeting Clerk to arrange.
16.8 Action Log
Item 1 Coast Watch Cllr Neve reported on the lack of progress to set up the station and that letters sent by the controller, Mr McMurchie, to GYBC have not been answered electricity is required for the units before they will be ready for use. Cllr Weymouth agreed to speak to Mr Hemsworth of GYBC. It was also reported that the suggestion of tagging children using the beach, for identification purposes if they were lost, is not being done.
Item 2 Charity Commission Cllr Neve gave a brief update on this and it is noted that the Vicar, Mark Kitchenside, will be leaving in November. Cllr Neve has a box of papers, received from the previous secretary of the Charities, which he will go through with the Clerk and send details of accounts to the Charity Commission. He will be arranging a meeting with known members of the charities to appoint a Chairman and trustees to take this over to amalgamate the charities and keep the money in the village.
Item 3 lights on the playing field these will be purchased and placed in the area of the bowls club which should be more secure.
Item 4 Archiving of minutes Following a visit to the Archive Office in Norwich , which was very interesting, the consensus is to place the minutes in their safe keeping this cannot be done for six months as in previous minutes it was proposed, seconded and agreed by everyone present to keep the minutes in the village. On the Agenda for February 2006.
Item 5 Community Wardens Cllr Neve reported that four new community patrol officers have been appointed. Two volunteers are happy to become Community Wardens waiting for training information from GYBC.
Item 6 Allotment signs Cllr Neve asked for permission to obtain two signs which was agreed by everyone present with the wording Dogs must be kept on a lead beyond this point.
Item 8 No Ball Games signs It was agreed that two small signs with the wording No Ball Games to be placed on the village green but that the land by the village hall is common land and no signs can be put up.
Item 12 Beach Road Mr Atkinson of NCC has asked what restrictions the Parish Council would like on Beach Road . Following a discussion it was agreed that on the south side of the road would have a notice No parking at any time and on the north side of the road would have a notice No parking from 1 March to 30 September. Clerk to send out a letter.
Item 14 Newsletter Cllr Neve has received request for the Newsletter to have more pages. This was agreed by everyone present as it would involve extra printing costs and if there was enough news to go in it.
Item 15 Millennium Project Cllr Neve thanked Geoff Roper for coming along to the meeting and for being so patient. Geoff reported that the Millennium Committee are waiting for the changing rooms to be upgraded and they will then go ahead with joining their hall on to them. Things have settled down and there is only a monthly quiz for fund raising. There is £13,500 in the bank and they have already agreed to hand over £3,000 towards the changing rooms he did not see why the bulk of the money should not be given towards the changing room there is a greater need for new changing rooms rather than a hall. Geoff Roper kindly agreed to prepare some notes to be placed in the newsletter.
Item16 purchase of new printer/copier and telephone/fax machine for Clerk's use It was agreed that prices should be obtained and this will be discussed at the next meeting.
17.8 Items for the next agenda:-
Cllr Child raised the question of residents parking overnight and during the day along the Fisherman's wall in The Lane. Cllr Neve will contact the Highways Office at Caister.
It was agreed that the Agenda for the Parish Council meetings will have a report on the Parish Council Surgeries held monthly. These will run until the end of the year.
Cllr Greensides raised concerns about the condition of the roads in the village, particularly Winmer Avenue .
Cllr Blayney has been asked if the Parish Council can provide more waste bins along Bulmer Lane and on the allotments. Cllr Neve explained that the bins are costly to purchase in the first place and then the Parish Council have to pay for them to be emptied.
18.8 The next meeting will be on the 15 September 2005 at 7.30pm in the Church Room 7pm if there are any planning applications to be reviewed.